Union Gallery is a not-for-profit, student-centred public contemporary art gallery at Queen's University. UG has been in operation since 1994 and has a unique place within the cultural and academic landscape of Katarokwi-Kingston, Ontario, situated on Haudenosaunee and Anishinaabe territory. UG is a space centred in community and conversation, driven by play, curiosity, curation and research-creation. We are the primary public gallery at Queen's dedicated to showcasing the range and excellence of students' artistic and curatorial practices. UG also supports local (based in Katarokwi-Kingston), regional and national professional artists to foster a diverse network of artistic production, presentation and interpretation. We’re committed to supporting creative growth through merging technical and critical understandings of the arts, as well as a deeper understanding of how art can reflect the most important issues of our time.

We are currently seeking to hire an Administrative & Communications Coordinator to play a leading role in our organization.

Administrative & Communications Coordinator

TERM: 35 weeks, fixed term with possibility of renewal
WORKDAYS: Tuesdays–Saturdays with occasional evenings
COMPENSATION: $22/hr at 30 hr/week, two weeks paid vacation
LOCATION: Katarokwi-Kingston, Ontario
START DATE: August 30, 2021
APPLICATION DEADLINE: July 23, 2021 by 11:59 pm

The Administrative & Communications Coordinator supports the Director to bring a spirit of care, thoughtfulness, play, experimentation, organization and responsibility to our organization. Working closely with the Director, the Administrative & Communications Coordinator will support the artistic vision and day-to-day operations of Union Gallery. The ideal candidate will encourage a collaborative work environment and support a student-majority team.

This position will serve a leadership role in creating a positive work environment, enabling staff and volunteers to contribute their best, fostering an appreciation for the arts and a culture of accountability, accessibility, diversity and inclusion. The Administrative & Communications Coordinator will nurture gallery communications, outreach, exhibitions, and special projects, while providing vital administrative support. It is expected that the position will allocate time roughly as follows: 40% Administration; 40% Communications; 10% Volunteer Management; 10% Fundraising and Advancement.

The candidate will actively contribute to the social responsibility of the gallery and possess a high level of accuracy, good judgement, and attention to detail. The ideal candidate will have a university degree or college diploma in a related field and a minimum two years of relevant experience working within an arts organization with demonstrated knowledge and experience in a number of key areas:

Administrative Operations

Communications Management

Volunteer Management

Fundraising and Advancement

Additional Assets (non-essential):


Interested candidates are invited to submit the following:

Please combine all files into a single PDF and email to ug.employ@gmail.com with "Administrative & Communications Coordinator" in the subject line by 11:59pm on July 23, 2021. Consideration will be given to an equivalent combination of education and experience. All qualified applicants are encouraged to apply; however, we will only be contacting those under consideration for interviews. Zoom interviews will be held in early August. Information collected will be handled in accordance with the Freedom of Information and Protection of Privacy Act.

If you have any questions, or require accommodations at any point during the application and hiring process, please contact our Human Resources Committee: ug.employ@gmail.com / 613.533.3171


Union Gallery is an equal opportunity employer and is committed to building a skilled and diverse workforce that reflects the communities we serve. UG welcomes applications from qualified individuals of all sexualities, races, gender identities, socioeconomic statuses, and (dis)abilities. We strongly encourage applications from individuals who self-identify as BIPOC (Black, Indigenous, People of Colour), QPOC (Queer People of Colour) and 2SLGBTQIA+ (Two-Spirit, Lesbian, Gay, Bisexual, Transgender, Queer and Questioning, Intersex, Asexual, +). If you would like to, please indicate if you self-identify as a member of any equity-seeking groups in your application.